Job added in hotlist
Applied job
Contract job
90-day-old-job
part-time-job
Recruiter job
Employer job
Expanded search
Apply online not available
View more jobs in West Des Moines, IA
View more jobs in Iowa

Job Details

Executive Administrative Assistant - Investments Department

Location
West Des Moines, IA

Apply for this job






4 hit(s)  

Profile

Requisition Number
18-0092
Post Date
6/11/2018
Title
Executive Administrative Assistant - Investments Department
City
West Des Moines
State
IA
Description
GENERAL PURPOSE OF THE JOB:
Responsible for providing assistance to the Chief Investment Officer in various capacities: calendar management, correspondence, reports, research, travel, meeting planning, liaison, and interaction with internal and external customers. Assist with some Commercial
Mortgage projects.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
• Prepares calendar appointments; updates calendar and reviews with the Chief Investment Officer. Provides any materials needed for appointments.
• Miscellaneous administrative duties assigned.
• Prepares for daily responsibilities; reviews emails, mail, and any new assignments, reassesses work and assigns priorities.
• Reviews and process emails of the Chief Investment Officer; either handle or delegates as deems necessary.
• Processes request by the Chief Investment Officer.
• Answers telephone calls.
• File maintenance (create, maintain, inventory).
• Pre-planning for future events.
• Preps and creates all PowerPoint presentations for meetings.
• Gathers and organizes data for meetings and presentations.
• Plans and organizes Annual Broker Golf Outing
• Creates Excel spreadsheets to analyze data, as needed.
• Completes expense reports for entire Investments Department
• Handles all invoices for Investments Department.
• Updates all Annual Compliance Certifications from various sources
• Maintains all compliance documents for Life, Eagle, Holding Co., and Commercial Real Estate.
• Maintains all contracts for various applications and services (Bloomberg, Morningstar, etc.)
• Handles all outside vendor relationships and requests
• Records minutes of various meetings.
• Compiles and prepares internal and external reports.
• Performs all other duties as assigned.
SUPERVISORY RESPONSIBILITIES:
Position will have one direct report.
EDUCATION AND/OR EXPERIENCE:
Associate’s degree (A.A.) or equivalent from two-year college or technical school; and 2 or more years of related experience and/or training; or equivalent combination of education and experience.
LANGUAGE SKILLS:
• Ability to read and interpret documents such as instructions and procedure manuals.
• Ability to write routine reports and correspondence.
• Ability to speak effectively in small group settings.
• Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations.
• Ability to write reports, business correspondence, and procedure manuals.
• Ability to effectively present information.
• Ability to respond to common inquiries or complaints from customers.
MATHEMATICAL SKILLS:
• Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.
REASONING ABILITY:
• Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form.
• Ability to deal with problems involving several concrete variables in standardized situations.
CERTIFICATES, LICENSES, PROFESSIONAL DESIGNATIONS:
None required for this position.
OTHER NECESSARY SKILLS AND ABILITIES:
• Ability to work cooperatively and successfully with co-employees, customers, and other outside third parties.
• Ability to successfully handle pressure and meet deadlines in a fast-paced work environment.
• Ability to maintain high level of confidentiality.
MENTAL DEMANDS:
• Position requires the ability to work well under pressure and to effectively deal with difficult and possibly adversarial situations. Need ability to maintain professional composure.
• Requires daily multi-tasking – some days pressure-filled - some days normal multi-tasking.
• Position requires professionalism and the ability to interact with all levels within the company and outside the company. Experience at the corporate level or poised professionalism necessary.

Company info

Sign Up Now - RetirementCrossing.com

I was very pleased with the RetirementCrossing. I found a great position within a short amount of time … I definitely recommend this to anyone looking for a better opportunity.
Jose M - Santa Cruz, CA
  • All we do is research jobs.
  • Our team of researchers, programmers, and analysts find you jobs from over 1,000 career pages and other sources
  • Our members get more interviews and jobs than people who use "public job boards"
Shoot for the moon. Even if you miss it, you will land among the stars.
RetirementCrossing - #1 Job Aggregation and Private Job-Opening Research Service — The Most Quality Jobs Anywhere
RetirementCrossing is the first job consolidation service in the employment industry to seek to include every job that exists in the world.
Copyright © 2018 RetirementCrossing - All rights reserved. 169